Japanese Speaking Business Operations Coordinator – Admin Support

Role: Japanese Speaking Business Operations Coordinator

We are seeking a versatile Business Operations Coordinator to join a high-growth team. This role is a critical bridge between our regional headquarters and Japanese stakeholders, requiring a blend of administrative precision and linguistic fluency. You will ensure seamless day-to-day operations while managing complex scheduling and cross-border documentation.

Core Responsibilities

• Facilitate real-time verbal and written communication between English and Japanese-speaking leadership teams.

• Coordinate intricate travel logistics and calendar management for senior executives across multiple time zones.

• Oversee the processing of operational expenses, invoices, and procurement requests with high attention to detail.

• Maintain internal databases and filing systems to ensure compliance with corporate governance standards.

• Draft, translate, and proofread business correspondence and reports to maintain professional tone and accuracy.

• Support special projects by gathering data and preparing bilingual presentation materials for quarterly reviews.

Requirements

• Native-level or JLPT N1 proficiency in Japanese; professional fluency in English.

• Proven experience in a corporate administrative or operations support function.

• Exceptional mastery of Microsoft Office Suite and cloud-based collaboration tools.

• Ability to pivot quickly in a fast-paced environment while maintaining a service-oriented mindset.

Interested candidates should submit a resume detailing their specific experience working within Japanese business environments.

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