Residency and Fellowship Program Administrator – 138757

Job Summary: Residency and Fellowship Program Administrator – UC San Diego

The UC San Diego Department of Ophthalmology, located at the prestigious Shiley Eye Institute in La Jolla, CA, is seeking a highly organized Residency and Fellowship Program Administrator. This full-time (100% appointment) role offers a competitive salary range of $71,600.00 – $99,500.00 per year and features a flexible hybrid work schedule, blending on-site engagement with remote administrative support.

In this pivotal academic role, you will manage the comprehensive administration of programs supporting over 30 residents and fellows. Your core responsibilities include spearheading the annual recruitment cycle—processing 700+ applications and coordinating 55+ interviews—while ensuring strict adherence to ACGME, RRC, and AUPO accreditation standards. You will serve as the primary liaison between the department, the School of Medicine, and the VA Hospital, managing complex curriculum scheduling, budget reconciliation for resident stipends, and data integrity within the MedHub Residency Management System.

The ideal candidate possesses a Bachelor’s degree and at least three years of related experience (or seven years of equivalent professional training). You must demonstrate technical proficiency in SFMatch and CAS, alongside strong statistical analysis skills for program reporting. UC San Diego provides a robust benefits package, including comprehensive medical, dental, and vision coverage, retirement plans, and generous paid time off.

• Residency and Fellowship Program Administrator

• Hiring Organization: UC San Diego (Department of Ophthalmology / Shiley Eye Institute)

• Location: La Jolla, CA (Hybrid Schedule)

• Base Salary: $71,600.00 – $99,500.00 per year

• Employment Type: Full-time (100% Appointment)

• Job Category: Health Professions Education / Academic Administration / Medical Residency Management

• Experience Level: * Minimum: Bachelor’s degree plus 3 years of related experience/training OR 7 years of related experience/training.

• Education Requirements: Bachelor’s degree in a related area (preferred).

• Technical Skills:

  • Systems: MedHub (Residency Management System), SFMatch, Central Application Service (CAS).

  • Compliance: ACGME/RRC/AUPO accreditation standards, Medical Board of CA regulations, Graduate Medical Education (GME) policies.

  • General: Data management, statistical analysis, MS Office, digital communication/conferencing.

• Responsibilities:

  • Administrating Residency and Fellowship programs for 30+ residents/fellows.

  • Facilitating annual recruitment: managing 700+ applications and 55+ interviews annually.

  • Curriculum planning: managing Noon Conference Lectures and Core Lecture Series.

  • Compliance & Reporting: Maintaining data in MedHub, tracking work hours, and generating statistical reports.

  • Budget Management: Reconciling program budgets, travel, purchase orders, and resident stipends.

  • Liaison: Acting as a primary contact between the Department, the School of Medicine, the VA Hospital, and national accreditation bodies.

• Benefits: Medical/Dental/Vision, Retirement plans, Paid Time Off, Career development, Hybrid work flexibility.

• Industry: Higher Education / Healthcare / Ophthalmology