Job Overview: Admin Assistant (Arabic Speaker)

This is a versatile, “Multi-Faceted” operational role at UR Designs , a creative design and architectural firm in Dubai. As an Admin Assistant , you will serve as the “Central Hub” of the office, bridging the gap between internal departments, external clients, and UAE governmental authorities. This position is designed for an Arabic-speaking professional who can navigate the “Administrative DNA” of a fast-paced studio with “Technical Grit.” You will be responsible for everything from HR database management and government liaison to basic accounting transactions, ensuring the studio’s “Mechanical Precision” remains intact while maintaining the high aesthetic and professional standards of a design firm.

Key Information

Employer: UR Designs
Location: Dubai, United Arab Emirates (In-Person)
Language: Bilingual (Fluent Arabic & English Required)
Experience: Minimum 4 Years as an Administrative Assistant
Salary: AED 3,000 – AED 4,000 per month (Tax-free)

Key Responsibilities

You will manage the “Operational Flow” of the design studio:

Calendar & Meeting Coordination: Managing active calendars and orchestrating high-stakes meetings between design teams and prestigious clients.
HR & Document Control: Monitoring the “Compliance DNA” of the firm by tracking visa, labor card, and passport expirations in the HR database daily.
Government Liaison: Acting as the “Linguistic Bridge” between the organization and UAE governmental bodies for official documentation and licensing.
Lifecycle Management: Compiling all necessary documentation for the smooth Onboarding and Offboarding of employees.
Financial Transactions: Overseeing and managing all basic accounting transactions and maintaining a meticulous filing system for control documentation.
Vendor Negotiation: Liaising with suppliers to secure optimum quality and cost-efficient terms for office maintenance and supplies.
Reporting & Facilities: Compiling daily and weekly progress reports while overseeing the general maintenance and cleanliness of the office environment.
Visitor Relations: Acting as the “Professional Face” of the firm by greeting visitors with a welcoming and efficient demeanor.

Candidate Requirements and Skills

UR Designs seeks a “Proactive Coordinator” with a high degree of initiative:

Academic Foundation: A Bachelor’s Degree or equivalent professional qualification.
UAE Residency: Must be currently based in Dubai and ready for an in-person role.
Linguistic Mastery: Native or fluent Arabic speaker with strong English communication skills to handle diverse professional interactions.
Software Proficiency: Expert command of the Microsoft Office Suite (Excel, Word, Outlook) for daily reporting and database management.
Time Management: The “Interpersonal Polish” to multitask under pressure and meet tight deadlines in a multi-faceted environment.
Administrative Grit: At least 4 years of experience in a similar administrative capacity, demonstrating a proven ability to take charge.

Salary and Benefits

This role offers a stable career path within Dubai’s vibrant design sector:

Monthly Pay: AED 3,000 – AED 4,000 (Tax-free).
Job Stability: Full-time, Permanent contract with standard UAE Labor Law benefits.
Professional Exposure: The opportunity to work at the intersection of design, HR, and government relations.
Career Growth: Potential to move into Office Management or HR Coordinator roles within the creative industry.

Market Context: Admin Salaries in Dubai 2026

In 2026, bilingual Arabic/English administrators are essential for firms dealing with local authorities. UR Designs’ package represents a foundational entry-to-mid-level range for the SME design sector:

Role Category	Monthly Salary (AED)	Context
Junior Admin/Reception	2,500 – 3,500	Basic Support / Entry
Admin Assistant (UR Designs)	3,000 – 4,000	Bilingual / 4+ Years Exp
Executive Assistant/Manager	8,000 – 15,000	Senior Support / Bilingual

Unique Job Description

Position: Admin Assistant — Engineering Studio Excellence at UR Designs

Are you an “Organizational Architect” who believes that the secret to great design is a perfectly managed office? UR Designs is seeking an Arabic-speaking Admin Assistant to join our team in Dubai . We don’t just “create spaces”; We engineer the administrative and logistical frameworks that allow our designers to flourish. This isn’t a role for a “passive assistant”; it’s a mission for a “Studio Coordinator”—someone who can navigate the complexities of government liaison and HR compliance with “technical grit” and provide the interpersonal polish that represents our brand to every visitor.

In this position, you are the pilot of our daily operations. You will spend your days (at our Dubai-based studio ) architecting the calendars, records, and reports that define our professional standard. Whether you are using your Microsoft Office mastery to track visa expirations or utilizing your bilingual skills to negotiate with vendors, your “resourcefulness” and “time management” will be our greatest assets. You thrive in an environment where you are trusted to take initiative, challenged to meet tight deadlines, and rewarded with a permanent role in a dynamic, multi-faceted design firm.

We are looking for a proactive professional with a passion for excellence and a “results-first” mindset. If you have the 4 years of administrative experience required to manage an office with precision and the “communication skills” to bridge the gap between our firm and the authorities, UR Designs offers you a premier platform to reach your potential. Join us in Dubai, and let’s engineer a more extraordinary and organized future for the design world together.

UR Designs, Dubai

The Company

UR Designs (often branded as أور للتصمين ) is a premier boutique architectural and luxury interior design firm based in Dubai. Specializing in high-end residential, hospitality, and commercial projects, the firm has built a reputation for crafting “timeless” spaces that blend modern aesthetics with functional elegance. By 2026, UR Designs has become a prominent name in the UAE’s luxury sector, particularly known for its bespoke Villa Construction and Classic/Neo-Classic Majlis designs. Under the creative leadership of notable designers like Haya Al Qaterji , the firm offers full-scale turnkey solutions—from conceptual architectural drawings to intricate fit-out execution and landscape design.

Culture

The culture at UR Designs is defined by “Bespoke Precision and Creative Storytelling.” It is a highly collaborative, design-led environment where the team functions as “architects of lifestyle” rather than just decorators. The internal spirit is driven by “Personalized Excellence,” ensuring that no two projects are identical; every design is treated as a unique narrative that reflects the client’s personality. It is a workplace that values cultural heritage , often blending traditional Arabic design elements with contemporary global trends. The firm fosters a culture of technical mastery , where designers are expected to be proficient in high-end visualization, MEP (Mechanical, Electrical, and Plumbing) integration, and structural integrity.

Location

UR Designs is strategically headquartered in the heart of Dubai’s business and creative corridor. Their primary office is located in Office 901 (A), The Exchange Tower, Al Mustaqbal Street, Business Bay . This location places the firm within the city’s central architectural hub, offering close proximity to the Dubai Design District (d3) and major real estate developers. This central “command center” allows the firm to effectively manage a wide portfolio of projects across the UAE, ranging from luxury palaces in Abu Dhabi and Dubai to specialized educational and commercial schools in the Northern Emirates.

UR Designs: The 2026 Luxury Service Portfolio

Service Pillar	Specialization	Target Market
Architectural Design	Classic, Modern, & Neo-Classic Villas.	HNWIs & Palace Owners in Dubai/Abu Dhabi.
Interior Fit-Out	Turnkey joinery, MEP, and styling.	Corporate Offices & High-End Retail.
Majlis Design	Bespoke cultural living spaces.	Local Emirati families and heritage projects.
Landscape Design	Integrated pools, pergolas, and greenery.	Luxury residential estates and boutique resorts.
Consultancy	Approvals, BOQ, and Project Management.	Developers seeking “A to Z” technical oversight.

To apply for this job please visit urdesigns.ae.