Senior Freelance Event Production Coordinator, Documentation and Systems

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Website TAIT

Job Overview: Senior Freelance Event Production Coordinator (Documentation and Systems)

TAIT , the global leader in live experience design—famous for partnering with icons like Taylor Swift, NASA, and the Olympics —is seeking a high-level Senior Freelance Event Production Coordinator specializing in Documentation and Systems . In this role, you act as the “Information Architect,” responsible for the “Operational DNA” of culture-defining events. This position is designed for a “Systems Specialist” who can navigate the complexities of master project decks, version control, and cross-functional workflows with “Pristine Accuracy.” You will be a vital engine of the Event Management team, ensuring that the “source of truth” for every production milestone is visually engaging, systematically stored, and meticulously tracked for global stakeholders.

Key Information

  • Employer: TAIT

  • Location: Dubai-based with mandatory on-ground presence in Riyadh, KSA (Nov–Dec 2026).

  • Role Type: Senior Freelance / Project-Based.

  • Reporting To: Event Management (Account Management).

  • Core Systems: Smartsheet, Airtable, Monday.com, Box, and Microsoft Office.

Key Responsibilities

You will manage the “Project Intelligence Lifecycle” through a rigorous documentation framework:

  • Schedule Orchestration: Creating and maintaining the live event schedule (Build, Show, Load Out) across all departments, tracking data accuracy and escalating slippage.

  • Document Architecture: Creating high-presentation-standard project guides, onboarding documents, and communication pieces that align with strict brand guidelines.

  • Master Deck Stewardship: Maintaining the “Master Client Project Deck” as the central source of truth, ensuring it is visually structured for executive-level reviews.

  • Change Log Governance: Leading the creation of detailed Change Logs for fundamental documents (Site Plans, Staffing Grids, RFP Trackers) with high-level rationale tracking.

  • Document Control: Setting up indexing systems in Box , managing version control, and withdrawing superseded documents to ensure searchable data integrity.

  • Distribution Diplomacy: Managing the timely issuance of documents to internal teams, clients, and global partners based on established cadences.

  • Technical Mentorship: Providing guidance and training to project staff on document control procedures and retrieval systems.

Candidate Requirements

TAIT seeks a “Systems Authority” with a focus on production grit:

  • Academic Pedigree: Bachelor’s degree in a relevant field.

  • Professional IQ: Minimum of 2 years of event experience , with specific experience in the GCC area (KSA, Dubai, or Qatar) being mandatory.

  • Technical Mastery: Proficiency in Macintosh/Windows platforms and tracking software like Airtable, Smartsheet, or Monday.com .

  • Linguistic Polish: Fluent English is required; Arabic or Urdu proficiency is a significant advantage for the Riyadh deployment.

  • Aesthetic Eye: A keen eye for layout and presentation; Ability to turn raw data into structured, visually engaging formats.

  • Operational Grit: Ability to work irregular hours and maintain diplomacy and tact in high-pressure, “outer space” level production settings.

Salary and Benefits

As a senior freelance role with TAIT, the compensation reflects the high-stakes nature of global entertainment production:

  • Financial Integrity: Highly competitive freelance day rates (Estimated AED 2,500 – AED 4,000 per day , depending on experience and project scope).

  • Project Mobility: Travel and accommodation for the Riyadh, KSA portion of the contract are typically managed/covered by the production.

  • Global Pedigree: The opportunity to add “culture-defining” projects for brands like Taylor Swift or Disney to your professional portfolio.

  • Remote Flexibility: A significant portion of the “advance work” is performed remotely before the on-ground deployment.

Market Context: Event Production in the GCC 2026

In 2026, as the UAE and KSA (Vision 2030) compete for global tourism dominance, Production Coordinators are the “Architects” of regional cultural scaling:

Focus Area Core Objective Impact Level
Documentation Information Accuracy Institutional
Systems Workflow Efficiency Operational
Logistics On-Ground Execution Tactical

Unique Job Description

Position: Senior Documentation Architect — Engineering the DNA of Global Experiences

Are you a “Systems Specialist” who believes that the success of a world-class production is built on the precision of its data and the clarity of its documentation? TAIT —the force behind the world’s most iconic live experiences—is seeking a Senior Freelance Event Production Coordinator (Documentation and Systems) to join our elite team for upcoming projects in Dubai and Riyadh . We don’t just “run events”; We engineer the Operational Frameworks and Project DNA that allow artists like Taylor Swift and brands like NASA to flourish on the global stage. This isn’t a role for a “general assistant”; it’s a mission for an “Information Architect” —someone who can navigate the complexities of Airtable databases and Master Project Decks with “professional grit” and provide the polished leadership that a 45-year legacy of innovation demands.

In this position, you are the pilot of our project’s “source of truth.” You will spend your days (remotely and on-ground in KSA) architecting the schedules, change logs, and document control systems that define our reputation for excellence. Whether you are using your technical mastery to track a load-out slippage or utilizing your design eye to refine a client deck, your “proactive mindset” and “excellence-first” attitude will be our greatest assets. You thrive in a high-pressure environment where you are trusted to manage complex workflows, challenged by irregular “show-biz” hours, and rewarded with a prestigious, high-impact freelance career at the absolute pinnacle of the live event industry.

We are looking for proactive professionals with a passion for organizational excellence and an “impact-first” mindset. If you have the “resourcefulness” to lead documentation for a global tour and the “discipline” to uphold our gold standards, TAIT offers you the premier platform to reach your potential. Join us in the UAE and KSA, and let’s engineer a more extraordinary and connected future for the world of living culture together.

TAIT | Dubai

The Company

TAIT is a global leader in the “Entertainment Engineering” industry, specializing in the design, fabrication, and operation of live experiences. Founded in 1978, the company has grown from a staging specialist for rock tours to a multidisciplinary powerhouse covering Live Events, Brand Experience, and Placemaking .

By 2026, TAIT has significantly expanded its global footprint through the acquisition of Silent House Group (March 2026) and the integration of Thinkwell into its brand. In the UAE, TAIT is renowned for its work on massive regional projects, including the USA Pavilion at Expo 2020 Dubai , the Wahat Al Karama Visitor’s Center , and numerous MDLBEAST music festivals.

Culture

The culture at TAIT is defined by “Precision, Creative Chaos, and World-Class Competence.” It is an environment built for those passionate about the intersection of art and engineering.

  • “Chaos in Watercolor”: Employees often describe the culture as fast-paced and occasionally chaotic, but highly effective. It is a “sink or swim” environment where talented individuals are expected to perform under pressure to meet immovable deadlines.

  • Radical Collaboration: The workforce is an eclectic mix of engineers, fabricators, programmers, and designers. There is a strong sense of pride in working with “uniformly competent” colleagues who are leaders in their respective fields.

  • Innovation & Integrity: The core values— Commitment to Listen, Courage to Act, and Integrity to Deliver —drive their reputation for pushing technological boundaries, such as advanced stage automation and kinetic architecture.

  • Learning & Growth: Reviews from early 2026 highlight TAIT as a “solid place to work” for ambitious individuals, offering a steep learning curve and personal appreciation for those who can navigate the high workload.

Location

TAIT operates in Dubai as a strategic regional hub for its MENA (Middle East and North Africa) operations, supporting projects across the UAE, Saudi Arabia, and Qatar.

  • Dubai Office: TAIT maintains a dedicated presence in Dubai to manage its 70+ regional team members. While its global headquarters is in Lititz, Pennsylvania, the Dubai office is a critical center for “Location-Based Experiences” and large-scale entertainment infrastructure.

  • Regional Connectivity: The Dubai team frequently collaborates with the newly expanded Riyadh (KSA) office, reflecting the university-scale growth of the entertainment sector in the Gulf region.

  • Strategic Reach: Being based in Dubai allows TAIT to be at the heart of the “Middle East Infrastructure Reset” of 2026, placing them next to major transport and tourism hubs like Dubai World Central (DWC) .

TAIT: 2026 Experience & Technology Matrix

Vertical Key Focus Areas (2026) Regional Impact
Live Events Concerts, Festivals, & Broadcasts. Production for MDLBEAST & Global Tours.
Placemaking Kinetic Chandeliers & Thematic Architecture. Transforming hospitality & public spaces.
Automation Proprietary TAIT Navigator control system. Setting the standard for stage safety & sync.
Experiential Immersive Brand Activations. Supporting UAE’s “Vision to Impact” legacies.

2026 Professional DNA & Institutional Standards

  • Vertically Integrated Ecosystem: With the acquisition of Silent House, TAIT now offers a “Single-Pipe” solution—handling everything from creative direction and financial feasibility to technical delivery.

  • Sustainability Leader: TAIT is increasingly moving towards renewable electricity and waste-stream monitoring across its global offices, aligning with the UAE’s climate-ready urban system goals.

  • Multidisciplinary Talent: The Dubai team represents a diverse global talent pool, specializing in “Technical Strategy” for next-generation theaters and sports arenas.

To apply for this job please visit www.taittowers.com.