Job Summary

The Freelance Minute Taker at Minutes Solutions Inc. is a high-precision, contract-based writing role tailored for those who excel at distilling complex discussions into concise, professional records. Serving the Ottawa area, you will act as a “Neutral Observer” for board meetings, AGMs, and corporate sessions. This position requires the “wit” to capture essential decisions while filtering out “noise,” and the “grit” to deliver a high-quality product under strict deadlines.

Job Details

Employer: Minutes Solutions Inc. (A global professional minute-taking firm).
Location: Ottawa, ON (Hybrid: Remote meetings + Local travel for on-site sessions).
Position Type: Independent Contractor.
Compensation ($CAD): * $56 for a 1-hour meeting.
- $12 for every additional 30 minutes (rounded up).
- Bonus: Additional pay for on-site local travel and meetings exceeding 4 hours.
Work Volume: Average of 1–3 meetings per week.
Hours: Primarily Monday–Friday, typically starting between 4:00 PM and 8:00 PM EST.

The Process to Join

Minutes Solutions utilizes a rigorous, multi-step vetting process to ensure “eagle-eyed” accuracy:

The Challenge: Complete an initial assessment on their website.
Review: Receive feedback within 3–5 business days.
Virtual Interview: A one-way video session to discuss your background.
Training: Enroll in and complete a self-guided professional training program.
Independence: Start accepting and completing meeting assignments.

Core Responsibilities

Active Listening: Attend meetings virtually or on-site, maintaining deep focus to capture the flow of discussion.
Critical Synthesis: Distinguish between general conversation and formal motions, actions, and decisions.
Professional Writing: Draft concise, objective, and accurately formatted minutes according to company and client standards.
Quality Assurance: Ensure all names, dates, and technical terminology are verified and correct.
Prompt Delivery: Submit finalized minutes within the company’s specified turnaround time.

Candidate Requirements

Location: Must be located in the Ottawa area and open to local travel.
Writing Skills: Exceptional command of English; ability to be concise without losing critical context.
Technical Wit: Comfort with virtual meeting platforms (Zoom, Teams) and word processing software.
Attention to Detail: “Eagle-eyed” focus on formatting, grammar, and factual accuracy.
Critical Thinking: Ability to synthesize complex information in real-time.
Backgrounds: Ideal for journalists, executive assistants, retirees, or professional writers seeking flexible evening work.

Job Description

Do you believe that the most important part of any meeting is the record left behind? Minutes Solutions Inc. is seeking Freelance Minute Takers to join our Ottawa team. We aren’t just taking notes; we are providing the “Source of Truth” for boards and organizations worldwide. If you have the “grit” to stay focused during a three-hour board meeting and the “wit” to summarize a complex debate into three clear bullet points, you belong on our team.

In this role, you are a “Clarity Consultant.” You understand that minutes are legal documents that require absolute neutrality and precision. Your goal is to provide a service-friendly, high-quality solution that makes our clients’ lives easier. We look for “Integrity-first” writers who are self-motivated and thrive in a flexible, autonomous environment—those who take pride in the “craft” of professional documentation.

Joining Minutes Solutions means joining a fast-growing company that puts flexibility first. We work around your schedule, offering a competitive hourly rate and a clear path for growth into full-time roles or specialized writing projects. If you are a strong writer with a commitment to “Excellence in Documentation,” we invite you to take our “Challenge” today and see if you have what it takes to be a Minute Taker.