Accounting and LEMs Admin

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Accounting and LEMs Admin

Company: Airswift (Supporting a major Oil & Gas client)

Location: Edmonton, AB

Employment Type: 4-Month Contract (Turnaround Support)

Pay Range: $28.00 – $36.00 per hour (Estimated for Junior O&G Admin in 2026)

Clean Professional Job Summary

Airswift is recruiting a Junior LEMs & Accounting Administrator for a high-intensity, 4-month contract supporting a major Oil & Gas facility during an upcoming “Turnaround.” In the energy sector, a turnaround is a period of intensive maintenance where thousands of contractors are on-site; your role is the financial watchdog of this operation. You will be responsible for LEMs (Labour, Equipment, and Materials) administration, ensuring that vendor timesheets align with contract rates before they are processed for payment. Utilizing enterprise tools like Maximo and OnBase, you will act as the bridge between site operations and corporate accounts payable, ensuring every dollar spent during this critical window is accurate and documented.

Key Responsibilities

  • LEMs Validation: Review and validate vendor timesheets against complex contract rate sheets to ensure accurate billing for labor, equipment, and materials.

  • Invoice Processing: Utilize OnBase and Maximo to intake, code, and process high volumes of maintenance invoices.

  • Data Integrity: Reconcile invoices against work orders and review “aged open receipts” to clear backlogs and maintain a clean ledger.

  • Internal Liaison: Collaborate with site supervisors and corporate AP teams to resolve discrepancies in hours worked or costs billed.

  • Process Documentation: Maintain and update site-specific payment procedures to ensure compliance with audit standards during the turnaround peak.

  • Vendor Relations: Act as the first point of contact for vendor inquiries regarding payment status and billing corrections.

Required Qualifications & Skills

  • Technical Systems: Hands-on experience or familiarity with IBM Maximo, OnBase, or similar Enterprise Resource Planning (ERP) tools.

  • Financial Admin: Background in data entry, invoicing, or junior-level accounting support.

  • Attention to Detail: Exceptional ability to spot errors in high-volume data sets (essential for rate validation).

  • Communication: Strong interpersonal skills to navigate conversations between rugged site teams and professional corporate offices.

  • Organizational Ability: Proven capacity to manage multiple priorities in a fast-paced, “deadline-driven” environment.

  • Education: A diploma or certificate in Accounting, Office Administration, or Business is an asset.

About the Opportunity: The “Turnaround” Environment

Working a turnaround (TAR) is a unique milestone in an industrial career. It is a period of 24/7 activity where a plant is shut down for essential upgrades.

Industry Context & 2026 Trends:

  • The “Digital TAR”: In 2026, the Oil & Gas industry has moved toward real-time LEMs tracking. Technicians in this role are increasingly using mobile-integrated Maximo dashboards to verify hours as they happen.

  • Economic Impact: With several major facility upgrades scheduled in the Edmonton/Strathcona region for 2026, contract administrators are in high demand. Successful completion of a 4-month TAR contract often leads to long-term “steady-state” roles.

  • System Integration: OnBase and Maximo integration is the gold standard for 2026 facility management, allowing for paperless “Three-Way Matching” (Purchase Order to Receipt to Invoice).

Career Growth & Progression Path

  • Cost Controller: Move from administrative validation into strategic cost forecasting and budget management for multi-million dollar projects.

  • Maintenance Planner/Scheduler: Use your knowledge of Maximo and vendor rates to transition into the operational side of plant maintenance.

  • Supply Chain Specialist: Pivot into procurement, managing the vendor contracts and rate negotiations you previously administered.

  • Senior Accounts Payable Lead: Lead a corporate team in managing the financial cycles for large-scale industrial operations.

Interview Preparation Insights

  • The “Maximo” Question: If you haven’t used Maximo specifically, research its “Work Order” and “Invoice” modules. Being able to discuss how a PO ties to a Work Order shows you understand the logic.

  • Handling Pressure: Turnarounds are famous for “crunch time.” Be ready to provide an example of how you remained accurate while facing a massive backlog or a tight deadline.

  • Dispute Resolution: You will likely catch billing errors. Prepare to explain how you would professionally tell a vendor their invoice doesn’t match the contract without damaging the relationship.

  • Rate Sheets: Familiarize yourself with the concept of “Straight Time” vs. “Overtime” vs. “Double Time” and how equipment “Standby Rates” differ from “Operating Rates.”

Perks & Benefits

  • Rapid Skill Acquisition: Gain more experience in 4 months of a turnaround than in a year of standard office work.

  • Industry Networking: Work alongside some of the biggest names in the global energy sector via Airswift’s client list.

  • Competitive Contract Pay: Turnaround roles often offer premium hourly rates to reflect the intensity of the work.

  • Resume Power: Successfully managing LEMs for a major O&G client is a high-value credential in the Alberta job market.

    Category Details & Specifications
    Employer Airswift (Contractor for Oil & Gas Client)
    Salary Range $21.00 – $32.00 / hour (Estimated mid-range for Edmonton Region)
    Location Edmonton, AB (Site-based)
    Contract Type 4-Month Contract (Turnaround specific)
    Key Software IBM Maximo, Hyland OnBase

    Understanding the Role: What is a “LEMS” Admin?

    In the 2026 Oil & Gas sector, LEMS stands for Labour, Equipment, Materials, and Subcontractors. During a “Turnaround” (a massive, scheduled shutdown for maintenance), a site may go from 100 workers to over 1,000 in a matter of days.

    As a LEMS Admin, you are the financial gatekeeper. You ensure that every hour worked by a contractor and every piece of rented equipment is tracked, validated against contract rates, and processed accurately to prevent multi-million dollar budget overruns.

    Key Responsibilities:

    • Vendor Time Administration: Validating hundreds of daily contractor timesheets against agreed-upon contract rates.

    • Invoicing Workflow: Moving data through OnBase (document management) and Maximo (asset/work management) to ensure vendors are paid on time.

    • Reconciliation: Matching LEMS data (hours/materials used on-site) with the final invoices sent by corporate offices.

    • Data Integrity: Cleaning up “aged” open receipts and orders to ensure the turnaround budget reflects real-time spending.

    The 2026 Turnaround Context

    The “Turnaround” (TAR) season in 2026 is critical for Alberta’s energy infrastructure.

    • High-Intensity Environment: Unlike a standard office job, a turnaround admin role is fast-paced. You are responding to “Site vs. Corporate” discrepancies in real-time to keep the project on schedule.

    • The “Maximo-OnBase” Stack: By 2026, most major Oil & Gas clients have integrated Maximo with OnBase. OnBase “captures” the physical invoice, while Maximo “validates” it against the work orders and LEM data entered in the field.

    • Market Wage Outlook: For a junior 4-month contract in Edmonton, wages typically start around $21–$25/hr for entry-level, while those with specific Maximo experience can command $30+/hr due to the technical nature of the software.

    • Short-Term, High Impact: Because this is a 4-month contract, there is no “ramp-up” period. Airswift is looking for a “proactive” admin who can hit the ground running as the turnaround begins.

    Essential Skills & Qualifications

    • Precision over Speed: A single decimal error in a contract rate can result in massive invoicing errors when multiplied across 500 contractors.

    • System Familiarity: While they will train, having prior exposure to EAM (Enterprise Asset Management) tools like Maximo or SAP is a massive advantage.

    • Communication: You will be the “bridge.” You must be able to tell a vendor why their invoice was rejected while simultaneously explaining the delay to the Corporate Accounts Payable team.

    Application Insider Tips

    • Highlight “Turnaround” Experience: If you have ever worked in a “crunch-time” environment (even outside of Oil & Gas, like seasonal retail or tax season), emphasize your ability to manage “multiple priorities.”

    • Software Specifics: If you’ve used Maximo, list specific modules you are familiar with (e.g., Work Orders, Labor Reporting, Service Receipts).

    • Detail-Oriented Examples: In your interview, prepare a specific example of a time you caught a data entry error that would have led to a financial discrepancy.

      Category Details & Specifications
      Employer Airswift (Contractor for Oil & Gas Client)
      Salary Range $21.00 – $32.00 / hour (Estimated mid-range for Edmonton Region)
      Location Edmonton, AB (Site-based)
      Contract Type 4-Month Contract (Turnaround specific)
      Key Software IBM Maximo, Hyland OnBase

      Understanding the Role: What is a “LEMS” Admin?

      In the 2026 Oil & Gas sector, LEMS stands for Labour, Equipment, Materials, and Subcontractors. During a “Turnaround” (a massive, scheduled shutdown for maintenance), a site may go from 100 workers to over 1,000 in a matter of days.

      As a LEMS Admin, you are the financial gatekeeper. You ensure that every hour worked by a contractor and every piece of rented equipment is tracked, validated against contract rates, and processed accurately to prevent multi-million dollar budget overruns.

      Key Responsibilities:

      • Vendor Time Administration: Validating hundreds of daily contractor timesheets against agreed-upon contract rates.

      • Invoicing Workflow: Moving data through OnBase (document management) and Maximo (asset/work management) to ensure vendors are paid on time.

      • Reconciliation: Matching LEMS data (hours/materials used on-site) with the final invoices sent by corporate offices.

      • Data Integrity: Cleaning up “aged” open receipts and orders to ensure the turnaround budget reflects real-time spending.

      The 2026 Turnaround Context

      The “Turnaround” (TAR) season in 2026 is critical for Alberta’s energy infrastructure.

      • High-Intensity Environment: Unlike a standard office job, a turnaround admin role is fast-paced. You are responding to “Site vs. Corporate” discrepancies in real-time to keep the project on schedule.

      • The “Maximo-OnBase” Stack: By 2026, most major Oil & Gas clients have integrated Maximo with OnBase. OnBase “captures” the physical invoice, while Maximo “validates” it against the work orders and LEM data entered in the field.

      • Market Wage Outlook: For a junior 4-month contract in Edmonton, wages typically start around $21–$25/hr for entry-level, while those with specific Maximo experience can command $30+/hr due to the technical nature of the software.

      • Short-Term, High Impact: Because this is a 4-month contract, there is no “ramp-up” period. Airswift is looking for a “proactive” admin who can hit the ground running as the turnaround begins.

      Essential Skills & Qualifications

      • Precision over Speed: A single decimal error in a contract rate can result in massive invoicing errors when multiplied across 500 contractors.

      • System Familiarity: While they will train, having prior exposure to EAM (Enterprise Asset Management) tools like Maximo or SAP is a massive advantage.

      • Communication: You will be the “bridge.” You must be able to tell a vendor why their invoice was rejected while simultaneously explaining the delay to the Corporate Accounts Payable team.

      Application Insider Tips

      • Highlight “Turnaround” Experience: If you have ever worked in a “crunch-time” environment (even outside of Oil & Gas, like seasonal retail or tax season), emphasize your ability to manage “multiple priorities.”

      • Software Specifics: If you’ve used Maximo, list specific modules you are familiar with (e.g., Work Orders, Labor Reporting, Service Receipts).

      • Detail-Oriented Examples: In your interview, prepare a specific example of a time you caught a data entry error that would have led to a financial discrepancy.

To apply for this job please visit www.airswift.com.